(Contract for Services/Staff Terms & Conditions)

Director Leigh Wilson

Withom Medical part of Wilthom Ltd

Registered Address 22 Backbrae Street Kilsyth G65 0NH

 

Contract & Terms for Services-Locum Staff in General Practice

Contract company Wilthom Ltd t/a Wilthom Medical

This is an agreement made between Wilthom Medical and Locum Staff Member

This agreement commences Dates will be inserted unless specified in writing by Wilthom Medical.

Purpose of Agreement

The purpose of this agreement is not to establish a permanent working relationship but to define the extent under which the relationship between Wilthom Medical and Locum Staff allows for there to be a contract for services.

·       The locum staff member agrees to provide services for General Practice on a self-employed basis through third party introduction by Wilthom Medical.  

·       The locum may be engaged, employed or in occupation or activity elsewhere.

·       The locum is under no obligation or contract to provide services through Wilthom Medical.

·       The locum understands they shall not be entitled to sick pay, paid leave, holiday pay, maternity pay or other employment benefits.

Location of work

The location where services are provided will vary and will be set out in the booking form sent to the locum prior to the shift commencing.

·       Locations may change at short notice but the locum can refuse any change of location they are not happy with. Should the locum refuse to change location they understand the shift may be cancelled and any payment agreed for the day will be forfeit.

Obligation for work

Wilthom Medical shall be under no obligation to offer any engagement to the locum and the locum shall not be under any obligation to accept engagement offered by Wilthom Medical.

·       Should the locum accept work for any Practice outwith Wilthom Medical within 12 weeks of being engaged there through Wilthom Medical then Wilthom Medical will be acting as a Recruitment facility and the nurse will pay Wilthom Medical accordingly the fee of £1000.

·       Promptly notify Wilthom Medical any private, non-NHS and/or fee-paying medical work (including letters, reports and forms) which the Locum (or any Substitute) undertakes in the Practice during the provision of service allocated by Wilthom Medical and unless otherwise agreed a fee or remuneration received for such work will be paid to Wilthom Medical .

·       Once engagement has been confirmed by booking form, the locum shall, unless prevented by illness or injury or other reasonable cause, provide the agreed services at the location and at the times, (and such other times as may be necessary for the provision of service, i.e working overtime due to emergency situations), as described in the booking form. Overtime will be paid at the usual rate.

·       If the locum wishes to cancel an agreed booking they will give reasonable prior written or verbal notice to Wilthom Medical who will then inform the practice.

·       Should the locum be unable to fulfil a booked shift they may offer a replacement to Wilthom Medical of equal qualification in their place provided this replacement is already approved by Wilthom Medical. DO NOT do this directly with the practice.

·       The hours of working are determined in agreement with the locum and practice. However, locums can determine their own start/finish times if they prefer. 

·       Should the locum not accept work for a period of 4 weeks or more without notice or reason he/she will be removed from Wilthom Medical’s database

Clinical/work obligations

The locum shall adhere to ALL aspects of the code of conduct pertaining to their particular Professional Organisation if applicable. Should the locum be unaware of this code of conduct it is their responsibility to make themselves aware of it. Wilthom Medical take no responsibility for locums who work outwith their Professional Accountability/Competencies.

·       Provide services with due care and skill to the best of their ability

·       Provide services in compliance with all applicable laws/governing bodies, regulations, standards, code of practice & guidance relating to;

 NMC

          RCN

          NHS

          GDPR

          HMRC

          HCPC

          Health & Safety

          Bribery act (2010)

The locum shall promptly report any unsafe, irregular or negligent practices observed

·       All locum clinical staff shall not work without the presence of a GP within the premises.

·       All locums shall actively encourage the development of goodwill between the Practice and Wilthom Medical and ensure that any of their actions do not damage said goodwill. The goodwill generated should be considered to belong to Wilthom Medical.

·       The Locum should not inform patients or the GP practice of any information relating to Wilthom Medical’s working practices.

·       The locum shall at all times shall not commit or omit to do in respect of the staff and/or the patients any act or thing the effect of which could or is likely to result in any liability for Wilthom Medical, and use reasonable endeavours to comply with the Practice’s policies and procedures as notified from time to time to the Locum . The locum should make themselves aware of any relevant policies within the practices.

·       The locum shall at their own expense maintain the following;

• Registration with the NMC or HCPC
• Ensure adequate medical indemnity or insurance which provides cover in respect of liabilities that may be incurred in carrying out work as a Locum as required by the Nursing & Midwifery Council as per the NMC ‘Professional Indemnity Requirement’ statement or HCPC set standards for professional education, training and practice and as advised by Wilthom Medical. 

·       The locum shall at their own expense keep up to date with any mandatory training related to their professional capacity.

·       The locum understands any training provided by Wilthom Medical is on a gratuity basis and not based on employment status.

·       It is not compulsory but is advised that locums provide their own personal medical equipment normally required for the provision of the Services. Including but not limited to; BP monitor, Pulse Oximeter, Thermometer, Weight Scales, PF Meter and any other moveable equipment the locum deems necessary. The practices should have these items available to you.

·       If the locum completes home visits as part of their service they must ensure that they have the appropriate motor vehicle insurance for business purposes in place as well as ensuring their indemnity covers them for home visits. They must also have completed the appropriate additional training or have the appropriate experience to be able to carry out home visits.

·       The locum must promptly inform Wilthom Medical of any changes to either their eligibility to practice or changes affecting PVG. The locum understands any changes may result in their shifts being re-allocated to another staff member.

·       On request, promptly provide to Wilthom Medical any such information or reports as it may from time to time reasonably require in connection with the provision of services.

·       The locum must not use or disclose to any third party any confidential information relating to Wilthom Medical.

Wilthom Medical Obligations

Provision of third party work information within General Practice settings

·       Provision of booking information relevant only to the carrying out of Locum work

·       Provide reasonable personal and clinical support and general information in order to enable the Locum to provide the services to the General Practice 

·       Provide intermediary contact between the locum and the practice.

·       Provide locum information as deemed necessary to the practices

·       Ensure basic legal qualifications are met by the locum

·       As intermediary we will notify the Locum of any complaints or ‘significant events’ (as defined by the NMC) in which the Locum has been personally named or involved and advise on any action required or requested by the practice.

Payment

Payment for services will be reimbursed on the 12^th of the month following work completed on the first to last working day of the previous month.

·       Payment will be by BACS transfer.

·       Locums will be informed as soon as is reasonable of their remittance prior to payment being made and should check that all is in order. The remittance invoice must be signed and returned prior to the 12^th.

·       Should the remittance advice not be returned, no changes/errors will be actioned once payment has been made on the 12^th.

·       Hourly rates are paid as defined in the remittance.

·       Lunches are paid at the discretion of the practices and are subject to change.

·       Travel payment is paid at the discretion of the practice and is subject to change.

·       Enhanced rates are paid at the discretion of the practice and are subject to change.

Income Tax and National Insurance

The locum is entirely responsible for their own tax and NI contributions and should inform HMRC as soon as possible they are doing self-employed work.

·       Wilthom Medical bear no responsibility for locums who do not inform HMRC of their position with regard to Tax and NI.

Pension Contribution

Locums are entirely responsible for their own pension contributions. No contribution will be made for them by Wilthom Medical and all locums are advised to seek advice from an independent accountant regarding the possibility of using their profit from locum work to contribute to a pension fund of their choice.

Expenses

All locum staff shall bear all own expenses incurred in providing services.

Cancellation of shifts (Surgeries)

If the practice cancels within 96 hours of the booked date 100% of the their booking must be paid minus any breaks/travel or other additions. This fee will be paid to the nurse.

More than 96 hours before the booked date then there is no charge to the practice and the nurse will not be paid any fee.

EQUALITY, INCLUSION AND DIVERSITY

 We recognise that discrimination is unacceptable and equality of opportunity is a feature of our practices and procedures and we operate a formal equal opportunities policy.  Breaches of the policy will lead to investigation and, if appropriate, further action.

·       The aim of the policy is to ensure no Locum is discriminated against either directly or indirectly on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

·       We maintain a neutral working environment in which no Locum feels threatened or intimidated.

·       Locums must not act in a discriminatory fashion towards any practice employees, workers, other service suppliers or patients.  

·       We will endeavour, to ensure that our managers making selection decisions will not discriminate, whether consciously or unconsciously, in making these decisions and that we adopt a consistent, non-discriminatory approach to the selection of Locums.

Health & Safety

Locums are responsible for their own health & safety at all times. Should they feel this is in jeopardy whilst carrying out a locum service either in a practice or outwith engagement, it is their own responsibility to inform the practice of this and act accordingly.

CONFIDENTIALITY

Subject to your statutory rights and as required in the course of your services (including the sharing of information with other health professionals with the consent of the patients and practices as required) you are required to preserve the absolute confidentiality of the affairs of the patients and all matters connected to the Practice. This obligation shall continue even after the service has completed.

Any breaches of confidentiality will be reported to the appropriate professional body and will result in cessation of the arrangement between the locum and Wilthom Medical.

Should the locum, having been removed from Wilthom Medicals database, use practice information given by Wilthom Medical to gain employment this will be seen as a breach of confidentiality and acted upon accordingly.  

DATA PROTECTION

The Locum will act as their own Data Processor, as defined by data protection legislation, on behalf of Wilthom Medical and the practice in regard to the processing of Personal Data, including without limitation in relation to Clients and Special Categories of Personal Data (terms which are defined by data protection legislation).

The Company collects and processes certain types of data about you and does so in line with data protection legislation. Please read the Company’s Privacy Notice which you have recieved for more information about the types of data processed and the reasons for the processing, including special categories of data and criminal convictions. 

Termination

Either party may terminate an Engagement with immediate effect with no liability to make any further payment to the other party (other than in respect of any accrued Fees as at the date of termination) if it commits any serious or persistent breach of any of the above terms.

·       Wilthom Medical may terminate an Engagement with immediate effect with no liability to make any further payment to the Locum (other than in respect of any accrued Fees as at the date of termination) if the Locum:

           Is suspended or removed from the medical register of the NMC

           Ceases to hold medical indemnity cover in accordance with this agreement

           Has any required mandatory training qualifications not up to date

           Is convicted of any criminal offence.

           Is deemed unable to provide service to the level required of Wilthom Medical.

Provides service or lack thereof which is detrimental to the image and reputation of Wilthom Medical.

    

On expiry or termination of an Engagement the Locum shall return any property belonging to Wilthom Medical and any original or copy documents created or obtained by the Locum in the course of providing the Services and the Locum shall, if requested by Wilthom Medical, irretrievably delete any electronic information relating to the business of Wilthom Medical or any of the practices which is in the Locum’s possession or control.

Should the locum, having been removed from Wilthom Medical’s database, use practice information previously given by Wilthom Medical, to gain employment this will be seen as a breach of confidentiality and acted upon accordingly. 

Wilthom Ltd Privacy Policy

Privacy Notice for Agency Workers & Clients of Wilthom Ltd

 

Scope and overview

This privacy notice is issued on behalf of Wilthom Ltd and all its group companies. A full list of our group companies and their trading names can be found at the bottom of the page, all reference to Wilthom Ltd refers to these companies. If you require a printed copy of this privacy notice or our group companies, please contact us using the details below.

When we mention “we”, “us” or “our” in this privacy notice, we are referring to any company in Wilthom Ltd that uses your personal data.

The controller for your personal data is Wilthom Ltd

This privacy notice applies to you when you apply to join us as an agency worker or client for any of our services.

Please contact us using the details below if you have any questions about this privacy notice or personal data we hold about you:

• by email to: gdpr@wilthomltd.co.uk; or
• by writing to: Data Protection Officer, Wilthom Ltd, Burnbank Cottage, Gavell Road, Queenzieburn, G65 9NG

Legal information

Wilthom Ltd trading as;

Wilthom Medical

Wilthom Executive

Company registration number: 714120. Registered in Scotland

Registered office address: 22 Backbrae Street, Kilsyth, G65 0NH

 

If you have any concerns about the personal data we use about you, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, by contacting them at www.ico.org.uk. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please feel free to contact us in the first instance.

We regularly review this privacy notice and will update it where necessary. We do recommend you regularly review this privacy notice to make sure you have the most up to date information. This privacy notice was last updated on 04/01/2022.

 

• 1. When will this privacy notice apply?
• 2. What is the lawful basis for using your personal data?
• 3. What personal data must you provide to us as part of a statutory/regulatory or contractual requirement?
• 4. What special category or criminal data does Wilthom Ltd process about you?
• 5. What additional personal data do we use and process about you throughout your working time with us ?
• 6. Why is your personal data shared across Wilthom Ltd companies?
• 7. Which third parties is your personal data shared with?
• 8. How will your personal data be used for marketing?
• 9. Job opportunity messages
• 10. How long do we keep your personal data for?
• 11. Will we transfer your data outside of the European Economic Area?
• 12. How do we safeguard your personal data?
• 13. How do we use cookies?
• 14. Who is responsible for external links on our websites?
• 15. What rights do you have in relation to your personal data?

 

 

 

 

1. When will this privacy notice apply?

This privacy notice will apply to personal data that we collect from you when:

·       you complete an application form via the website for a job opportunity

·       you meet us at a recruitment fair and give us your details to start the recruitment process;

·       you speak to us on the telephone (which may be recorded for quality and monitoring purposes) in relation to applying for a job opportunity and we take you through the recruitment process;

·       you email your CV or documents relating to a job opportunity to one of our recruitment team and we contact you to start the recruitment process.; or

·       you provide your details on a social media site or job board site, indicating that you are looking for job opportunities and we contact you to start the recruitment process.

We are committed to ensuring that your privacy is protected. If you provide us with personal data, you can be assured that it will only be used in accordance with this privacy notice

 

2. What is the lawful basis for using your personal data?

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data for purposes below. These are commonly called the lawful basis for processing.

·       Performance of a Contract – processing is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering a contract.

·       Legitimate Interests – processing is necessary for the purpose of the legitimate interests pursued by Wilthom Ltd or a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.

·       Legal Obligation – processing is necessary for our compliance with a legal obligation and/or regulatory obligation to which Wilthom Ltd is subject to.

·       Consent – you have given your consent to the processing of your personal data for the processing detailed in this privacy notice.

·       We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose in this privacy notice.

 

Please note that throughout the recruitment process and while you are an agency worker you will not be subject to any automated decision making.

The table below sets out the personal data that we collect and use about you and the lawful basis we will rely on as set out above.

Who does this apply to?	Personal data we obtain	Purpose for processing	Lawful basis
Agency Workers Client companies	Basic contact details: full legal name; telephone number; email address; and postal address*	To enter into a contract with you for our services To enable you to have a preference as to how we contact you To enable us to communicate and manage our relationship with you while finding you suitable job opportunities and while you work with us To enable you to receive job alerts for suitable job opportunities To enable us to send you business communication relating to working with Wilthom Ltd To  enable us to identify you when placing you into a potential job opportunity	Performance of a Contract
		To conduct background checks to ensure you are safe to work with Wilthom Ltd clients and individuals To enable us to send you any legal or regulatory changes that may affect you, for example changes to tax regulations	Legal Obligation
Agency Workers	Identity documents: passport; visa; birth certificate; driving licence; or adoption certificate*	To verify that your identity is correct	Legal Obligation
Agency Workers	Proof of address documents: driving licence; bank statement; utility bills; or financial statements*	To verify your address is correct	Legal Obligation
Agency Workers	Date of birth*	To verify your identity against required documentation To conduct background checks to ensure you are safe to work with Wilthom Ltd clients and individuals	Legal Obligation
Agency Workers	Next of kin	To be able to contact someone on your behalf in the event of an emergency	Legitimate Interests
Agency Workers	Proof of your immigration status and legal right to work*	To demonstrate that you can legally work in the country where the job opportunity is	Legal Obligation
Agency Workers	Proof of a change of name*	To verify your identification for legal and regulatory requirements if other documents are in a different name To confirm that we have the most accurate and up to date information	Legal Obligation
Agency Workers	Proof of a valid registration with your required regulatory body*	To verify professional qualifications and fitness for you to legally work in your profession	Legal Obligation
		To be able to place you as a qualified professional in suitable job opportunities	Performance of a Contract
Agency Workers	Previous employment history with other agencies*	To assess criteria to determine if you qualify for Agency Worker Regulation rights	Legal Obligation
Agency Workers	Full employment history and evidence of relevant qualifications*	To find you suitable job opportunities in your preferred and experienced profession To verify professional qualifications and relevant employment history	Performance of a Contract
Agency Workers	Evidence of professional skills checklists*	To conduct background checks to ensure you are safe to work with Wilthom Ltd’s clients and individuals To verify professional skills to ensure that you are placed in a position where you can safely meet the required competencies To suitably match you to a role	Performance of a Contract
Agency Workers	Answers to competency interview questions*	To verify professional qualification and experience To ascertain the type of role you require To find you suitable job opportunities in your preferred profession	Performance of a Contract
Agency Workers	Proof of a valid professional indemnity insurance*	To ensure you have adequate professional indemnity insurance in place	Legal Obligation
		A requirement for us to obtain and maintain insurance policies	Legitimate Interests
Agency Workers	Referee details and contents of a reference*	To conduct background checks to ensure you are safe to work with Wilthom Ltd’s clients and individuals by gaining at least two references-one of which is previous employer To verify your experience and fitness to work in your chosen profession To confirm that you can work for an agency by ensuring that you are not exceeding working hours or are not claiming any other statutory benefits whilst working for us, for example sick pay or maternity pay	Legal Obligation
		To find you suitable job opportunities in your preferred profession and match your experience and skills	Performance of a Contract
Agency Workers	Evidence of core competency assessments*	To verify your compliance in core competencies to enable us to find you suitable job opportunities and ensure you are qualified for the roles we offer you	Performance of a Contract
Agency Workers	Photographs or digital images*	To provide you with an ID badge to wear while you are working, to evidence your identity and safeguard our clients and their patients	Legitimate Interests
Agency Workers	Financial information: bank details; umbrella company details; limited company details; evidence of a tax code; or evidence of statutory benefits*	For us to meet legal requirements around tax and payment including payment for the work that you do. Also for payment of expenses and payment of annual leave if relevant	Legal Obligation
Agency Workers	Details relating to: pregnancy; paternity; adoption; or surrogacy*	To ensure you take appropriate time off To ensure that you are placed in a safe working environment	Legal Obligation
Agency Workers	Details of your availability to work and a record of shifts or placements completed with us*	To ensure that you are meeting Working Time Regulations requirements and are taking/planning sufficient rest breaks and annual leave	Legal Obligation
		To enable us to find you suitable employment when you wish to work	Performance of a Contract
Agency Workers	Card payment details*	To process your payment for criminal checks if conducted through Wilthom Ltd To process your payment for core competency assessment certificates if conducted through Wilthom Ltd To allow you to purchase required uniforms to enable you to represent us at work	Performance of a Contract
Agency Workers	Appraisal details*	To allow us to assist in processing revalidation requirements (nurses and doctors)	Legal Obligation
		To continually assess your suitability to perform your role To offer support to you and continue to offer you employment	Performance of a Contract
Agency Workers	Details of incidents and complaints prior to joining Wilthom Medical or while working with us*	To conduct background checks to ensure a safer recruitment process To ensure that you are fit to work in your chosen profession To carry out or assist with any legal or regulatory investigations	Legal Obligation
Agency Workers	Market research	To improve our services To find out how you heard of us To recommend other relevant professionals to us	Legitimate Interests

 

3. What personal data must you provide to us as part of a statutory/regulatory or contractual requirement-Agency staff only

In certain circumstances you will be obliged to provide us with personal data for a legal/statutory requirement or to enter into a contract. Where this is the case we have identified these instances in the table above with an “*.” If you fail to provide the personal data when requested, we may not be able to accept you as an agency worker or continue to place you into job opportunities.

 

4. What special category or criminal data does Wilthom Ltd process about you-Agency Staff Only

Through your application and throughout your time as an agency worker, it will be necessary for us to collect and use personal data about your medical history and any illnesses that you have. This information is called “special category data.” Depending on the job opportunity we will also process criminal conviction information about you via a criminal records bureau. When we collect special category data and criminal conviction data about you we will provide you with additional information about how we will use your special category data and criminal conviction data. We will inform you prior to us requesting this data.

 

5. What additional personal data do we use and process about you throughout your working time with us-Agency staff & Clients

Whilst you are registered with us we may be required to collect and use further personal data. This personal data may be obtained from you directly or from third parties as set out below:

Clients in relation to Agency Staff  – we may obtain feedback forms post placement or to support an investigation;

Agency Staff in relation to clients- we may obtain feedback forms post placement or to support an investigation;

Occupational health providers – to assess your suitability to remain working once you are an agency worker;

Providers of criminal background checks – to assess your suitability to remain working once you are an agency worker;

Umbrella companies – to facilitate payment for work completed and to ensure you are being paid correctly;

Referees – to obtain updated references to assess your suitability to remain working once you are an agency worker;

Regulatory bodies – to ensure you can legally remain practising in your chosen profession; or

Law Enforcement Agencies – to comply with any requests for access to personal data.

 

6 Why is your personal data shared across Wilthom Ltd companies?

The personal data that you provide will be shared within Wilthom Ltd, to enable us to provide our services to you and to ensure that our legal and regulatory obligations are achieved.

 

7. Which third parties is your personal data shared with?

We will share your personal data with the third parties set out below:

·       Providers of criminal checks;

·       Occupational health providers;

·       Potential clients and clients (corporate and individuals);

·       Our professional advisors, including accountants, solicitors, insurers;

·       Training providers;

·       Auditors;

·       Referees;

·       Secondary recruitment agencies, managed services providers and master vendors;

·       Third parties who provide operational services for us, for example payroll providers, IT providers and call centres;

·       Regulatory or law enforcement agencies; or

·       Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them.

We require all third parties to respect the security of your personal data and to treat it in accordance with data protection laws. Where we share your personal data with third parties who provide operational services to us, we only permit them to process your personal data for specified purposes in accordance with our instructions.

 

8. How will your personal data be used for marketing?

As an agency worker or someone who has shown an interest in working with us, we will occasionally send you information we feel would be of interest to you, help secure you a new role and show you the benefits of working with us.

The types of communication we may send you will include information about:

·       Discounts that could be available to you while working for us

·       Competitions, incentives and promotions

·       Referral schemes

·       Exclusive events and training

·       Charities that we support

·       Relevant job opportunities from our group companies

We appreciate you may not want to receive this information and whilst we’d hate for you to miss out, you can opt-out by:

Emailing us following any marketing emails we send you at gdpr@wilthomltd.co.uk

Please note that legal and service updates relating to you working with us are not direct marketing and cannot be opted out of.

We endeavor to respond to your request to stop marketing as soon as possible but this can take a few days to action. Whilst we work on your request, there is a small chance you may still receive some marketing communication.

 

9. Job opportunity messages

We will need to contact you to let you know what job opportunities we have available and to see if you are available for work. As this is not classed as direct marketing, you will not be able to opt-out of receiving this type of communication from the company you are registered with.

 

10. How long do we keep your personal data for?

We will only keep your personal data for as long as is necessary for the purposes for which it was collected. In order to determine the appropriate retention period for your personal data, we consider the amount, nature, and sensitivity of your personal data and the likelihood of a suitable job opportunity arising. We will also consider legal and regulatory requirements, for example where the law says we must keep your personal data for a certain period.

 

11. Will we transfer your data outside of the European Economic Area?

As we are not an international organisation we will not transfer your personal data globally outwith Wilthom Ltd in the UK.

 

12. How do we safeguard your personal data?

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

 

13. How do we use cookies?

’Cookies are small files that are sent to your device when you visit a website or app. They stay on your device and are sent back to the website or app they came from when you visit it again.

For more information about cookies please visit www.allaboutcookies.org. You can control and delete cookies through your browser settings for more information on how to do this please visit www.allaboutcookies.org/manage-cookies. You are responsible for the regulation of cookies on your own device.

We use the following Cookies on our website:

Type of Cookie	Definition	How we use that Cookie
Session Cookies	A Cookie that will only be stored on a device’s memory during the current browser session. Once the session has been closed the Cookie will be deleted	These Cookies will allow a more streamlined use of our website. You will be able to navigate around our website and we’ll remember the pages you visited so you can easily find and reach them again
Permanent Cookies	A Cookie that will be permanently stored on your device and will remember information each time you revisit a website	These Cookies will allow you to save login details for your next visit. These cookies are enabled through your web browser, not our website. You can view your Permanent Cookies within your web browser settings
Targeted Advertising Cookies	A Cookie that will remember the things you’re interested in on our website and remind you of these things through targeted adverts, sent via third party platforms	After you have visited our website we may send you personalised adverts via third party platforms such as Facebook, Google or LinkedIn. These adverts are delivered to you so we can continue to engage with you and display new opportunities that may be of interest
Site Analytical Cookies	A Cookie that will allow an anonymised analysis of how visitors navigate and use a website	We use Google Analytics to receive anonymised reports on how long visitors stay on our website, whether they apply for jobs and which of our jobs and web pages are getting the most views and interactions. This information allows us to improve user experience and make sure the content is relevant and interesting
Third Party Cookies	A Cookie that will appear in third party embedded content on a website, enabling the third party to monitor engagement with that content	We may embed third party content onto our websites if we believe it is of interest to our website visitors or to improve their experience. This third-party content will carry a Cookie so that the content owner can measure how many people are engaging with that piece of content. We don’t control the settings of these Cookies. We recommend you check the third-party websites for more information about their cookies policy and how to manage the

 

14. Who is responsible for external links on our websites?

Whilst we endeavour to prevent this, our website may contain links to other websites provided by third parties not under our control.  When following a link and providing personal data via that link please be aware that we are not responsible for the information provided by that third party. When you click on links to other websites you should read their own privacy notices.

 

15. What rights do you have in relation to your personal data?

You have the following data protection rights when we use your personal data:

Your right to request access to your personal data – this enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Your right to request correction of the personal data that we hold about you – this enables you to have any incomplete or inaccurate personal data we hold about you corrected, though we may need to verify the accuracy of the new personal data you provide to us.

Your right to request erasure of your personal data – this enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing under Section (d) where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Your right to object to processing of your personal data – this enables you to object to the processing of your personal data where we are relying on legitimate interests (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Your right to request restriction of processing of your personal data – this enables you to ask us to suspend the processing of your personal data in the following scenarios:

(a) if you want us to establish the data’s accuracy;

(b) where our use of the personal data is unlawful but you do not want us to erase it;

(c) where you need us to hold the personal data even if we no longer require it as you need it to establish, exercise or defend legal claims; or

(d) you have objected to our use of your personal data but we need to verify whether we have overriding legitimate grounds to use it.

Your right to withdraw consent – this right arises at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

If you would like to exercise any of these rights, please email gdpr@wilthomltd.co.uk. In most cases we will deal with your request as soon as possible and at the latest within one calendar month of the request. If we need to extend the time period for responding to your request, we will let you know within the one-month period. We do not charge a fee for any such requests, unless there are exceptional circumstances.