December 2022

How to Choose a Staffing Agency Software


Staffing agency scheduling software is a solution that enables agencies to manage staff data and the recruitment process. The healthcare industry requires access to staff who have the right skillset but also the ability to fill roles quickly so they can continue to provide a service. This is where staffing agencies have to rely on staffing software that meets their every need but how do you know what you need? We are going to help you determine what you need to consider when choosing scheduling software for staffing agencies by covering the features that you might require.

Provides Effective Cost Management

It is vital that the nurse scheduling system that you choose does not cost you too much. Of course, you realise that you need to pay for it but you should consider the contract length as well as how much it costs to set up and implement. These costs should not be more than you need to pay and that is where 20X can really make a difference as it is a cost-effective solution that is proven to work.

ATS and CRM That Work Together

Your staffing agency scheduling software will sit at the heart of all that you do. It should help you to manage staffing costs, maintain schedules and send out potential roles to staff. Therefore, it is vital that your CRM and ATS work together. By having the ability to track staff and their schedules, you can determine who is available and ready to fill roles when they become available. It is a feature that will transform the way you operate and the speed at which you can provide a solution for your clients.

It Contains Data About Staff

Every role is different and every candidate will possess a different set of skills. You also have to consider experience and training too, not forgetting the different healthcare industries. Therefore, you should be able to store vital information about staff and their skills, qualities, experience and qualifications. Through the use of tags, all of this information can be added to staff profiles, enabling you to make an informed decision.

A Free Trial of Schedule Software for Staffing Agencies

A free trial or demo is an absolute must because you want to make sure that the software you choose is right for you. Before you make a decision, you should be able to see how the software works. You will have the chance to explore the features, see how they work, explore the functionality and how easy it is to use. This is a crucial part of making the right choice and any reputable provider will be more than happy to give you a demo of their nurse scheduling system.

Simple Scheduling

It is vital that you understand what candidates are available and to do this, you need to ensure that you can access scheduling that keeps your finger on the pulse. It is important that you have a clear overview of working schedules to determine when you can contact staff who are available. You also want to avoid double-booking staff too as this can cause confusion and problems for clients. Your software should essentially work as a diary that helps you to keep tabs on staff and how their schedule is planned.

User-Friendly Design

All too often, software can prove difficult to use because it has been badly designed with too many features and a poor layout. You need your software to be intuitive, user-friendly and easy to familiarise yourself with. This will mean that it will slot into your agency seamlessly and staff will also get to grips with it without the need for detailed training. You want your software to begin working for you and not against you which is why it should be easy to use.

It is crucial that you make the right choice when it comes to your staffing software. It might seem as though there is a lot to consider but if you need to ensure it meets your needs. The main aim is to find a solution that enables you to manage staff, keep candidates satisfied and work more productively and efficiently and a solution such as 20X will enable you to do just that.


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